Last updated November 11, 2026
At Sure Shot Systems, we take your privacy seriously. We do not sell your information. We share it only with the service providers that help us run our website and services, as this policy describes.
Information We Collect
We collect personal information you provide, such as your name, email, and business details. This data helps us offer personalized services.
Tracking & Cookies
We use cookies and tracking technologies like Google Analytics, Facebook Pixel and other marketing platforms to collect data about your behavior on our site. This helps us improve our marketing efforts by understanding user preferences, showing targeted ads, and tracking site performance.
How We Use Your Information
- To personalize your experience
- To improve our website and marketing efforts
- To communicate with you about updates and services
Your Choices
You can manage or disable cookies via your browser settings. You may opt out of personalized ads through tools provided by platforms like Facebook and Google.
Data Security
We use industry-standard measures to protect your data.
Legal Basis for Processing (GDPR)
Where applicable, we process personal information based on legitimate business interests, user consent, contractual necessity, or legal obligations. For example, when you submit a form, subscribe to communications, or opt into SMS messaging, you provide consent for us to process your information to deliver the requested services.
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including providing services, maintaining records, complying with legal obligations, resolving disputes, and enforcing our agreements. When data is no longer required, we take reasonable steps to securely delete, anonymize, or archive it in accordance with applicable laws. For Sure Shot Cited, the specific periods are in the Sure Shot Cited section below.
International Data Transfers
If you access our services from outside the United States, your information may be transferred to and processed in countries where data protection laws may differ from those in your jurisdiction. By using our services, you consent to such transfers where permitted by law.
Your Privacy Rights
Depending on your location (including under GDPR, CCPA, or other privacy laws), you may have the right to:
- Request access to the personal data we hold about you
- Request correction of inaccurate information
- Request deletion of your personal data
- Object to or restrict certain processing activities
- Request a copy of your data (data portability)
- Withdraw consent at any time where processing is based on consent
To exercise these rights, please contact us using the email address listed below.
Do Not Sell or Share Personal Information
Sure Shot Systems does not sell personal information to third parties. We may share limited data with service providers solely for the purpose of operating our website, marketing systems, analytics tools, or communication services.
Children’s Privacy
Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children. If we become aware that such information has been collected without parental consent, we will take steps to remove it promptly.
Sure Shot Cited
This section covers what we collect when you request a free article, buy a Sure Shot Cited plan or use the Sure Shot Cited portal at cited.sureshotsystems.com. The rest of this policy also applies.
What we collect
- Contact details you give us on the free article form, at checkout or in the portal: your name, email, phone, business name, website and city.
- Your public website. We read the public pages of your site to learn about your business, services and service areas.
- Business facts you confirm or edit in the portal, your writing preferences, your article schedule, and any corrections you send with Fix a fact.
- Articles we write for you, their images, and the revision requests you send.
- Your portal account: your email address, your Google sign-in if you use it, and a log of the changes made in your account.
- Your site connection. For WordPress, the username and Application Password you create for us. We store the password encrypted and never show it or email it. For Webflow, the API token you create for us, limited to your site. Google Docs delivery needs no access to your site: we create each Doc in a Google Drive folder we own and share it with your email address. With the Pro Editing add-on, our editor uses this access to publish your articles.
- Billing. Stripe handles your card. We see your Stripe customer record, plan, payment status, tax details and invoices, never your full card number.
- Email activity. Our CRM may record whether our emails to you were delivered and opened.
How we use it. To research, write and deliver your articles, publish them if you have Pro Editing, run your account and billing, send you service emails (your free article, your welcome email, billing notices, article updates), answer your questions, and keep the service secure. We don’t sell your information, and we don’t use your business data to write for anyone else.
Who helps us. We share data only with the companies that run parts of the service for us, and only what each one needs:
- Stripe (payments and sales tax)
- HighLevel (our CRM and email)
- Railway, Neon and Hostinger (hosting and databases)
- n8n (automation)
- Google (sign-in, file storage and AI models)
- OpenAI and Anthropic (AI models that help research and write)
- DataForSEO (search data about your market)
- our email delivery provider
How long we keep it. While your account is open, and for 3 months after it closes. Then we delete it, except invoices and payment records, which we keep as long as tax law requires. Backups roll off after 30 days. Articles already on your site stay there, since your site is yours. If you only requested a free article and never bought a plan, we keep your details and the article for 12 months after we deliver it, then delete them. You can ask us to delete them sooner.
Your rights. You can ask us for a copy of your data, to correct it, or to delete it. Email hostmaster@sureshotsystems.com from the address on your account, so we know the request comes from you. We reply within 30 days. You can also correct your business facts yourself in the portal at any time.
Deleting your data. When you ask us to delete your data, we cancel your plan if it is still active, disconnect your site, close your portal account, and delete your account data, business facts and stored copies of your articles from our systems and from the providers above where we control it. We keep invoices and payment records as tax law requires. We email you when it’s done, within 30 days of your request. To cut our access to your site right away, revoke our Application Password in your WordPress dashboard.
Security. You sign in with a link we email you or with Google sign-in. Stored site credentials are encrypted, and each customer’s data is kept separate.
Age. Sure Shot Cited is a service for businesses and is not meant for anyone under 18.
Booked Out Podcast Guests
If you apply to be a guest on Booked Out, we use what you send us to review your application, prepare the interview and schedule the recording. If you appear on the show, your name, your business and what you say in the episode are published with it on our website and on the podcast platforms. We don’t use your application for anything else, and you can ask us to delete it at any time.
SMS Privacy & Terms (A2P Compliance)
If you provide your mobile phone number and opt in to receive text messages from Sure Shot Systems LLC, you consent to receive SMS messages related to our services, updates, and customer support. SMS consent is not shared with third parties for their marketing purposes. We may share your phone number only with service providers who help us deliver text messages (for example, messaging platform providers and carriers), and only as needed to provide the SMS service.
By opting in, you agree to receive recurring text messages from Sure Shot Systems LLC at the number you provide. Message frequency varies. Consent to receive SMS messages is not a condition of purchase.
Message and data rates may apply, depending on your mobile carrier and plan.
You can opt out at any time by replying STOP to any message. After you opt out, you may receive a final confirmation message, and then we will stop sending SMS messages to that number. For help, reply HELP or contact us at hostmaster@sureshotsystems.com.
We use your phone number and messaging activity (for example, delivery status and message interactions) to send you messages you requested, provide customer support, and improve our communications. We retain SMS-related data only as long as needed for these purposes and to meet legal, accounting, or compliance requirements.
Unsolicited Bulk Email
We strictly prohibit advertising or promoting this website through unsolicited bulk email, spam, purchased or harvested mailing lists, or any other messaging sent without a lawful basis. This prohibition applies to our employees, contractors, affiliates, marketing partners, and all third parties acting on our behalf. All promotional messages must accurately identify the sender, comply with applicable laws, include a working unsubscribe method, and honor opt-out requests promptly. Any party that violates this policy will have its authorization terminated immediately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in technology, legal requirements, or our services. Any updates will be posted on this page with the updated effective date. Continued use of our website after changes indicates acceptance of the revised policy.
Contact Us
For any questions regarding this privacy policy, please contact us at hostmaster@sureshotsystems.com.